Polite Flat / Plot Booking Cancellation Letter (Before Signing BBA)
Ideal when cancelling within days or weeks of paying token/booking money due to loan rejection, family emergency, or personal change of plan before any registered Agreement for Sale.
SUBJECT: Formal Request for Cancellation of Flat/Plot Booking Before Agreement & Refund of Booking Amount — Unit [Flat / Plot No. B-1404, 14th Floor, Tower-B (Carpet Area: 1,120 sq. ft.)] in Project "[PROJECT NAME & LOCATION, e.g., Skyline Heights, Phase-II, Sector 150]" (Booking Ref: [Booking Application / Allotment Ref. No. SKY/2026/0419])
Date: [DD Month YYYY]
To,
The Head of Customer Relations (CRM) & Accounts Department,
[BUILDER / PROMOTER LEGAL ENTITY NAME, e.g., Skyline Infratech Pvt. Ltd.]
Address: [Builder Registered / Corporate Office Address with PIN]
Project RERA Registration No.: [STATE RERA REG. NO., e.g., P521000XXXXX / UPRERAPRJXXXXX]
Dear Sir / Madam,
I/We, [BUYER FULL NAME, e.g., Siddharth Nair] (Co-Applicant: [CO-APPLICANT NAME, or 'Nil']), residing at [Buyer Current Residential Address with PIN], write to formally intimate the cancellation of our provisional booking for Unit [Flat / Plot No. B-1404, 14th Floor, Tower-B (Carpet Area: 1,120 sq. ft.)] in your project "[PROJECT NAME & LOCATION, e.g., Skyline Heights, Phase-II, Sector 150]", booked on [12 August 2026] under Booking Application / Allotment Reference [Booking Application / Allotment Ref. No. SKY/2026/0419].
1. PAYMENT DETAILS & PRE-AGREEMENT STATUS:
Against the provisional reservation of the above unit (quoted total consideration: [₹85,00,000]), I/we have paid a booking advance / token sum of [₹5,00,000 (Including ₹23,810 GST)] vide [Receipt No. 1108 dated 12 Aug 2026 via NEFT UTR: HDFCR520260812991234]. Kindly note that as of today, no registered Agreement for Sale (Builder-Buyer Agreement) under Section 13(1) of the Real Estate (Regulation and Development) Act, 2016 ("RERA") has been executed or registered between us, and no third-party housing finance disbursement has taken place.
2. REASON FOR WITHDRAWAL OF BOOKING APPLICATION:
Due to [Rejection of Home Loan Eligibility by Bank / Personal Medical Emergency / Refusal to Sign One-Sided Draft Agreement], I/we are unable to proceed with the purchase of the said unit and hereby withdraw our booking application in writing with immediate effect.
3. REQUEST FOR FULL REFUND & GST REVERSAL:
Since this cancellation is being intimated at the preliminary booking stage prior to the execution of any registered Agreement for Sale—and the unit remains immediately available in your inventory for re-allotment without any financial loss to the Promoter—I/we request you to process a refund of [₹5,00,000] (along with full reversal of the collected GST component under Section 34 of the CGST Act, 2017) without applying penal forfeiture charges.
4. DESIGNATED BANK ACCOUNT FOR NEFT / RTGS CREDIT:
Please remit the refund amount directly to the source bank account detailed below within 15 calendar days:
• Bank & Branch: [Bank Name, Account Holder Name, A/c No., IFSC Code, Branch]
Kindly acknowledge receipt of this written cancellation letter and share the refund calculation sheet and UTR number upon processing. Please note that the original physical payment receipts remain in our safe custody and will be exchanged/cancelled immediately upon inward bank credit of the refund sum.
Yours sincerely,
Signature: ___________________________
Name: [BUYER FULL NAME, e.g., Siddharth Nair]
Co-Applicant: [CO-APPLICANT NAME, or 'Nil']
Contact: [Mobile Number & Email ID]
Enclosures: Copy of Booking Application Form & Payment Receipt ([Receipt No. 1108 dated 12 Aug 2026 via NEFT UTR: HDFCR520260812991234])Legal Validity Note:Send this signed letter via India Post Registered Post (RPAD) to the promoter's RERA-registered address AND by email/WhatsApp (admissible under Section 63 of the Bharatiya Sakshya Adhiniyam, 2023). Never insert an advocate's name or enrolment number in a self-sent buyer letter.