Fee Refund Application Formats for Schools and Colleges

APPLICATION FOR ADMISSION WITHDRAWAL AND REFUND OF TUITION & ALLIED FEES
[Pursuant to UGC Fee Refund Policy & AICTE Mandatory Admission Regulations]

Date: 11 November 2026

To,
The Registrar / Dean of Admissions / Principal,
[COLLEGE / UNIVERSITY / SCHOOL NAME, e.g., Apex Institute of Technology & Sciences],
[Campus Address, e.g., Knowledge Park III, Greater Noida, Uttar Pradesh - 201306]

Subject: Application for cancellation of admission and statutory refund of deposited fees for B.Tech Computer Science & Engineering (1st Year) (Session: 2026–2027) [Annotation 1]

Reference:
1. Admission Enrollment / Roll Number: [ROLL / APPLICATION / REGISTRATION NO., e.g., 2026/ENG/BTECH/0412]
2. Fee Receipt Number: [Receipt No. / UTR Ref. Dated 15 July 2026]
3. Total Fee Deposited: ₹1,45,000

Respected Sir / Madam,

1. I was formally admitted to the B.Tech Computer Science & Engineering (1st Year) programme at your esteemed institution on 15 July 2026, for which a cumulative sum of ₹1,45,000 was deposited towards first-semester tuition, development, and caution deposit vide official receipt.

2. Owing to unforeseen personal circumstances / securing admission in a government-notified seat via state centralized counseling (Secured admission in a government-allotted institution through centralized counseling / personal family relocation), I am unable to continue my studies at your institution. Consequently, I am formally withdrawing my admission with immediate effect from today, 05 August 2026.

3. I wish to draw your immediate attention to the University Grants Commission (UGC) Guidelines on Examination and Fee Refund. Under the statutory 5-tier UGC refund framework:
   (a) A candidate withdrawing admission 15 days or more before the formally notified last date of admission is entitled to a 100% refund of all deposited fees, subject to a maximum processing deduction not exceeding ₹1,000/- [Annotation 2].
   (b) Higher Educational Institutions (HEIs) are statutorily barred from retaining any original educational certificates, mark sheets, or transfer certificates under Paragraph 4 of the UGC Notification [Annotation 3].

4. As my formal withdrawal request is submitted within the prescribed UGC cut-off window, I am entitled to a refund of ₹1,44,000 (Net of maximum allowable processing charges of ₹1,000 (Maximum Permissible Deduction under UGC Guidelines)).

5. Any unilateral forfeiture under an internal 'No Refund' clause constitutes an Unfair Trade Practice under Section 2(47) and Deficiency of Service under Section 2(11) of the Consumer Protection Act, 2019, as repeatedly affirmed by the Hon'ble Supreme Court of India in Islamic Academy of Education v. State of Karnataka [(2003) 6 SCC 697] and the National Consumer Disputes Redressal Commission (NCDRC) [Annotation 4].

6. Kindly credit the refundable amount directly to the following savings bank account via NEFT / RTGS within 15 calendar days of receipt of this communication, in compliance with mandatory regulatory turnaround standards [Annotation 5]:
   - Account Holder Name: [ACCOUNT HOLDER NAME, e.g., Mahendra Sharma]
   - Bank Name: [BANK NAME, e.g., State Bank of India]
   - Savings Account Number: [BANK ACCOUNT NUMBER, e.g., 308912345678]
   - IFSC Code: [IFSC CODE, e.g., SBIN0001234]

7. Furthermore, kindly issue the official Admission Cancellation Letter, return all original qualifying certificates deposited during verification, and release my Migration / Character Certificate immediately.

Thanking you.

Yours faithfully,

_____________________________
(Signature of Student)
Student Name: [STUDENT NAME, e.g., Rohan Sharma]
Roll / Application No: [ROLL / APPLICATION / REGISTRATION NO., e.g., 2026/ENG/BTECH/0412]
Contact Mobile: [9876543210]
Email ID: [student.email@example.com]

_____________________________
(Signature of Parent / Guardian)
Parent Name: [PARENT/GUARDIAN NAME, e.g., Mahendra Sharma]
Contact Mobile: [9811223344]

Enclosures:
1. Copy of Original Admission Fee Payment Receipt / Challan
2. Copy of Provisional Admission Allotment Letter
3. Cancelled Cheque / Bank Passbook Copy for Electronic NEFT Credit
4. Copy of Student Identity Card / Fee Card